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These Terms and Conditions (“Terms”) govern your use of https://aidesignaward.org (“the Site”), which is owned and operated by International AI Award Organization (“we,” “us,” “our,” or “Company”). The Site functions as a digital platform for AI design competitions, award submissions, commercial transactions, and access to curated AI design content.

By accessing or using this Site, you confirm that you have reviewed and accept these Terms in full. Continued use of the Site following updates signifies agreement with all modified terms.

Acceptance and Modifications

Agreement to Terms

By using our Site, you represent that:

  • You are at least 18 years of age, or at least 13 years of age with parental/guardian consent
  • You have the legal capacity to enter into these Terms
  • You will comply with all applicable laws and regulations

Modifications to Terms

We reserve the right to modify these Terms at any time. We will provide notice of material changes by:

  • Posting updated Terms on the Site with a new effective date
  • Sending email notification to registered users (where feasible)
  • Displaying prominent notices on the Site

Continued use after changes become effective constitutes acceptance of the modified Terms.

Definitions

  • “User Content” means any content submitted, posted, or uploaded by users
  • “Services” means all services provided through the Site, including competition participation and judging
  • “Products” means physical and digital items available for purchase
  • “Submission” means any AI design work submitted for competition consideration

Intellectual Property Rights

Our Intellectual Property

All content on this Site, including but not limited to:

  • Text, graphics, logos, images, videos, and software
  • Site layout, design, and functionality
  • Trademarks, service marks, and trade names
  • Proprietary algorithms and assessment methodologies

Is the intellectual property of International AI Award Organization and its licensors, protected by copyright, trademark, patent, and other intellectual property laws.

Limited License to Users

We grant you a limited, non-exclusive, non-transferable, revocable license to access and use the Site for personal, non-commercial purposes, subject to these Terms.

Prohibited Uses

You may not:

  • Reproduce, distribute, modify, or create derivative works from our content
  • Use automated systems (bots, scrapers, crawlers) to access the Site
  • Reverse engineer, decompile, or disassemble any Site components
  • Remove or alter copyright, trademark, or other proprietary notices
  • Use our content for commercial purposes without written permission

User Submissions and Content

Types of User Content

Users may submit the following content types:

  • AI-generated designs, artwork, and creative works
  • Project descriptions and documentation
  • Portfolio materials and professional information
  • Comments, reviews, and feedback
  • Profile information and biographical content

User Content License

By submitting content, you grant us a worldwide, royalty-free, non-exclusive, sublicensable license to:

  • Display, reproduce, and distribute your content on the Site
  • Use your content for promotional and marketing purposes
  • Modify your content for technical compatibility or presentation purposes
  • Archive and store your content for competition records

Content Restrictions

You agree not to submit content that:

  • Violates any applicable laws or regulations
  • Infringes on third-party intellectual property rights
  • Contains harmful, threatening, abusive, or defamatory material
  • Includes personal information of third parties without consent
  • Contains malicious code, viruses, or harmful components
  • Promotes illegal activities or violence
  • Violates our community guidelines

Content Moderation

We reserve the right to:

  • Review, moderate, or remove any user content
  • Suspend or terminate accounts for Terms violations
  • Report illegal content to appropriate authorities
  • Preserve content for legal proceedings when required

Account Registration and Security

Account Requirements

To create an account, you must:

  • Provide accurate, current, and complete information
  • Maintain and update your account information
  • Keep your login credentials confidential
  • Notify us immediately of any unauthorized access

Account Responsibilities

You are solely responsible for:

  • All activities under your account
  • Maintaining the security of your account
  • Any consequences of account sharing or compromise
  • Compliance with these Terms and applicable laws

Account Suspension and Termination

We may suspend or terminate your account if you:

  • Violate these Terms or our policies
  • Engage in fraudulent or illegal activities
  • Harm other users or the Site’s operation
  • Fail to pay required fees

Products and Services

Available Offerings

Physical Products:

  • Award trophies and certificates
  • Exhibition catalogs and publications
  • Promotional materials and branded items

Digital Products:

  • Digital certificates and badges
  • Portfolio enhancement tools
  • Exclusive content and resources

Services:

  • AI design competition participation
  • Professional jury evaluation
  • Submission analytics and feedback
  • Networking and exhibition opportunities
  • Educational workshops and webinars

Pricing and Payment

  • All prices are displayed in USD unless otherwise specified
  • Prices are subject to change without notice
  • Payment is due in full at the time of order
  • We accept major credit cards, PayPal, and other specified payment methods
  • All transactions are processed securely through encrypted payment gateways

Promotional Pricing

We may offer:

  • Early-bird registration discounts
  • Student and academic pricing
  • Volume discounts for multiple submissions
  • Seasonal promotions and special offers

All promotional pricing is subject to terms and conditions specified at the time of offer.

Competition Terms

Submission Guidelines

All competition submissions must:

  • Meet specified technical requirements and file formats
  • Include required documentation and project descriptions
  • Be original work created primarily by the submitter
  • Comply with competition-specific rules and deadlines
  • Include appropriate licensing and usage rights

Judging Process

Our judging process involves:

  • Professional jury panels with relevant expertise
  • Standardized evaluation criteria and scoring systems
  • Blind review processes where applicable
  • Quality assurance and consistency checks

Awards and Recognition

Winners may receive:

  • Physical trophies, certificates, or prizes
  • Public recognition and promotion
  • Exhibition opportunities
  • Networking and professional development opportunities
  • Media coverage and press releases

Submission Rights and Usage

By participating in competitions, you grant us rights to:

  • Display your work in exhibitions and promotional materials
  • Use your work for educational and promotional purposes
  • Include your work in publications and media coverage
  • Archive your work for historical and reference purposes

Third-Party Services and Content

Third-Party Integrations

Our Site may integrate with third-party services including:

  • Payment processors and financial services
  • Social media platforms
  • Analytics and tracking services
  • Cloud storage and content delivery networks

Third-Party Liability

We are not responsible for:

  • Third-party service availability or performance
  • Third-party privacy practices or data handling
  • Third-party content accuracy or reliability
  • Disputes between users and third parties

User-to-User Interactions

Community Guidelines

Users must:

  • Treat others with respect and professionalism
  • Provide constructive feedback and criticism
  • Respect intellectual property and attribution rights
  • Maintain appropriate professional boundaries

Dispute Resolution

For user disputes, we:

  • Encourage direct communication between parties
  • Provide mediation services when requested
  • Reserve the right to suspend accounts during disputes
  • May cooperate with legal authorities when required

Payment Terms and Billing

Payment Processing

  • All payments are processed through secure, PCI-compliant systems
  • We use third-party payment processors and are subject to their terms
  • Transaction fees may apply and will be disclosed at checkout
  • Payments are non-refundable except as specified in our refund policy

Billing and Invoicing

  • Electronic receipts are provided for all transactions
  • Business customers may request formal invoices
  • Tax calculations are based on applicable local and state rates
  • International customers are responsible for applicable duties and taxes

Failed Payments

In case of payment failures:

  • We will attempt to collect payment using backup methods
  • Services may be suspended until payment is received
  • Additional fees may apply for failed payment processing
  • Accounts may be terminated for persistent payment failures

Delivery and Fulfillment

Physical Product Delivery

  • Standard shipping: 7-14 business days within the US
  • International shipping: 2-4 weeks depending on destination
  • Express delivery options available for additional fees
  • Shipping costs calculated at checkout based on destination

Digital Product Delivery

  • Digital products delivered immediately upon payment confirmation
  • Access credentials sent to registered email address
  • Download links valid for specified time periods
  • Technical support available for delivery issues

International Shipping

  • International customers responsible for customs duties and taxes
  • Delivery times may vary due to customs processing
  • Some products may not be available in all countries
  • Restricted or prohibited items will be clearly marked

Delivery Issues

We are not liable for:

  • Delays due to customs, weather, or carrier issues
  • Misdeliveries due to incorrect address information
  • Theft or damage after successful delivery
  • Additional costs for redelivery attempts

Consumer Rights and Protections

State-Specific Rights

Residents of certain states may have additional rights under local consumer protection laws, including:

California Residents:

  • Right to cancel certain contracts within specified periods
  • Protection against unfair or deceptive practices
  • Rights under the California Consumer Privacy Act (CCPA)

New York Residents:

  • Additional warranty protections
  • Right to dispute resolution through state agencies

Other States:

  • Rights may vary by jurisdiction and will be honored as required by law

Warranty Disclaimers

EXCEPT AS REQUIRED BY LAW, ALL PRODUCTS AND SERVICES ARE PROVIDED “AS IS” WITHOUT WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, OR NON-INFRINGEMENT.

Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY LAW, INTERNATIONAL AI AWARD ORGANIZATION SHALL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, INCLUDING BUT NOT LIMITED TO LOSS OF PROFITS, DATA, OR BUSINESS OPPORTUNITIES.

OUR TOTAL LIABILITY FOR ALL CLAIMS SHALL NOT EXCEED THE AMOUNT PAID BY YOU FOR THE SPECIFIC PRODUCT OR SERVICE GIVING RISE TO THE CLAIM.

Indemnification

You agree to indemnify and hold harmless International AI Award Organization, its officers, directors, employees, and agents from any claims, damages, or expenses arising from:

  • Your use of the Site or Services
  • Your violation of these Terms
  • Your infringement of third-party rights
  • Your submission of false or misleading information

Privacy and Data Protection

Data Collection and Use

Our collection and use of personal information is governed by our Privacy Policy, which is incorporated into these Terms by reference. By using our Site, you consent to our privacy practices as described in the Privacy Policy.

Cookie Policy

We use cookies and similar technologies to:

  • Maintain user sessions and preferences
  • Analyze site usage and performance
  • Provide personalized content and advertisements
  • Support security and fraud prevention measures

Third-Party Analytics

We use third-party analytics services to understand site usage and improve our services. These services may collect information about your use of our Site and other websites.

Compliance and Legal Requirements

Export Controls

Our Site and services may be subject to export control laws and regulations. You agree to comply with all applicable export control requirements and not to export, re-export, or transfer any products or services to prohibited countries or persons.

Anti-Money Laundering

We reserve the right to verify the identity of users and the source of funds for large transactions, in compliance with anti-money laundering regulations.

Accessibility

We strive to make our Site accessible to users with disabilities and comply with applicable accessibility standards, including the Americans with Disabilities Act (ADA) and Web Content Accessibility Guidelines (WCAG).

Dispute Resolution

Governing Law

These Terms are governed by the laws of the State of Delaware, without regard to conflict of law principles. Any disputes arising under these Terms shall be subject to the jurisdiction of Delaware state and federal courts.

Alternative Dispute Resolution

Mandatory Arbitration: Disputes involving claims under $10,000 shall be resolved through binding arbitration administered by the American Arbitration Association (AAA) under its Consumer Arbitration Rules.

Class Action Waiver: You agree to resolve disputes individually and waive any right to participate in class action lawsuits or class-wide arbitration.

Small Claims Court: Either party may pursue claims in small claims court for disputes within that court’s jurisdiction.

Exceptions to Arbitration

The following disputes are not subject to arbitration:

  • Intellectual property disputes
  • Requests for injunctive relief
  • Claims of fraud or misrepresentation
  • Violations of our Acceptable Use Policy

Force Majeure

We shall not be liable for any failure to perform our obligations under these Terms if such failure results from circumstances beyond our reasonable control, including but not limited to:

  • Natural disasters and acts of God
  • Government actions and regulatory changes
  • Labor strikes and work stoppages
  • Cyber attacks and system failures
  • Pandemic or public health emergencies

Severability and Survival

Severability

If any provision of these Terms is found to be invalid, illegal, or unenforceable, the remaining provisions shall remain in full force and effect.

Survival

The following provisions shall survive termination of these Terms:

  • Intellectual Property Rights
  • User Content Licenses
  • Limitation of Liability
  • Indemnification
  • Governing Law and Dispute Resolution

Contact Information

For questions, concerns, or notices regarding these Terms, contact us at:

International AI Award Organization

  • Email: info@aidesignaward.org
  • Website: https://aidesignaward.org

We typically respond to inquiries within 14 business days.

For legal notices, use the subject line “Legal Notice” in your email communication.

By using our Site, you acknowledge that you have read, understood, and agree to be bound by these Terms and Conditions.

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